Modules

Refund forms

(Please note: before completing the reimbursement forms, carefully read the regulations)

Important notice: As of 1 January, the 2025 Budget Law introduced the obligation of “traceable” payment for expense reimbursements.

The general rationale is that it is prohibited to reimburse expenses paid in cash, even if they were legitimately incurred in the course of one's business.The general rationale is that it is prohibited to reimburse expenses paid in cash, even if they were legitimately incurred in the course of one's business.

It follows that all expenses for food, accommodation, transport (including taxis and private hire vehicles) must be paid by credit/debit card, prepaid card, bank transfer or other forms of payment that guarantee traceability and identification of the payer.

Therefore, each expense receipt must be accompanied by a receipt certifying that payment has been made using the methods indicated above. The alternative is to enclose the bank statement/credit card statement showing the payment made.

The same principle applies to other types of expenses and expenses not related to mission costs. (reimbursements on presentation of receipts, duly authorised).

The aforementioned new restrictions do not apply to flat-rate expenses recognised under the Mission Regulations. (mileage allowance and daily allowance, where authorised), as they do not involve any actual, traceable financial outlay on the part of the researcher.

1) To download the Expense Reimbursement Form (1 page) click here.

2) To download the Mission Reimbursement Form (2 pages) click here.

3) To download the 2023 average fuel price list (prices on the website of the Ministry of Economic Development) click here.

Attention: To download the forms in points 1 and 2, right-click on “click here”, click on “Copy link address” and paste it into the URL bar on a new page. Then press Enter to start the download.

Reimbursement forms, completed in accordance with Article 5 of the Regulations, must be sent to the CoNISMa Administration, Piazzale Flaminio 9, 00196 Rome.

Afferent modules and adhesions

To fill in the membership application form, click here: REQUEST FOR AFFILIATION

For information on membership applications, please write to: calabrese@conisma.it

Important Notice: Recommendations on the duties of collaboration and affiliation with CoNISMa regarding scientific publications

Modules